Printed, addressed,
sorted and dropped.

One building, one hand-off

A mailing normally passes between two companies: a printer prints it, then it is counted, boxed, shipped and re-counted at a mail house that addresses and sorts it. Every one of those hand-offs is a shipment, a count to reconcile and somebody else's schedule.

Here the sheets come off the press, go through the bindery to be folded, get addressed and sealed, get inserted if there is an envelope, get presorted, and go to the post office. Same building, one set of hands, one count.

Addressing and sealing

Omega runs an ink-jet addressing transport, which prints the address directly onto the piece as it travels through — and wafer-seals in line with addressing.

"In line" is the part worth noticing. On most equipment, addressing and tabbing are two separate passes: the whole job runs through once to be addressed, is stacked, and runs through again to be sealed. Doing both in one pass halves the handling on every folded self-mailer.

Inserting

An inserter puts several pieces of material into a single envelope in one pass. A fairly demanding package — a letter, a reply card, a reply envelope, a buckslip and a brochure — is machine work here, not hand work.

If you have been stuffing, labeling and stamping mailings by hand around a conference table, this is the machine that stops that.

What presort is, and why the postage drops

Postage is priced by how much work the Postal Service has to do. A single stamped letter arrives having had nothing done to it: it has to be faced, read, sorted, and routed down to a carrier. A presorted mailing arrives with part of that already done — pieces sorted into ZIP code sequence, grouped down to the carrier route where the volume supports it, bundled and trayed, with the paperwork that documents the sort. The Postal Service skips steps, and the rate drops to match.

That is the whole trick, and it is why bulk presorted postage runs well below the single-piece rate. On a mailing of any size the postage is usually larger than the printing, so it is the number worth optimizing first.

Omega handles bulk presorted mailings in both classes:

• Standard — bulk marketing mail. The cheapest way to send a large mailing. It travels more slowly and on a less predictable schedule, and it is not forwarded or returned unless you ask for it. Right for anything that is not date-critical.
• First class — faster and more predictable, forwarded when a recipient has moved and returned when an address is dead. That return is worth paying for at least once, because it is how a mailing list gets cleaned.

Both have minimum piece counts set by the Postal Service, not by us — a bulk standard mailing starts at 200 pieces (or 50 pounds), presorted first class at 500. Below that, stamps.

One thing worth knowing before the list is finalized: the rate depends on the addresses being complete and standardized. A poorly formatted list gets a worse sort, and every undeliverable piece is postage spent twice. Our guide on presorted mail goes through the mechanics in more detail.

What gets mailed

Postcards, letters, statements, appeals, newsletters, catalogs, and multi-piece stuffed envelopes. Size decides postage class before anything else does — see our guide on direct mail size rules before you settle on a dimension. All of them are printed here first — see products for what that covers, and offset or digital for which press a given quantity wants.